1. Establish the property and work area
Begin with overview photos of the building, roof slopes, and relevant elevations. Give each location a consistent label so close-ups can be traced back to the overview.
2. Capture context, then detail
For each concern, include a wider photo showing where it is and a clear close-up showing the condition. One close-up without context can be difficult to interpret.
- Show the affected component and its surrounding area.
- Keep images in focus and avoid blocking the subject with tools or hands.
- Photograph relevant adjacent components when their condition affects the repair scope.
3. Show quantities and measurements
Where quantities matter, include readable measurements or a sketch tied to the photos. Explain how the measured area or length connects to the requested scope.
4. Document conditions before they are covered
When accessible and safe, photograph relevant existing conditions before removal and document conditions exposed during the work. Examples can include roof layers, decking, flashing, ventilation components, or repair access.
Photograph the actual condition. Don’t stage damage or assume a photo alone establishes coverage or a code requirement. Additional documentation may be needed.
5. Include progress and completion photos
For completed work, show the relevant stages and the finished result. Tie photos to the invoice and the work performed so the reviewer can follow the closeout package.
6. Label and organize the package
Group images by location or trade. Captions should say what the image shows and why it matters. Keep the original files; a labeled photo PDF can be useful for review alongside those originals.
- Location: “West slope” or “Detached garage north elevation.”
- Subject: “Existing flashing at sidewall.”
- Relevance: a short factual explanation tied to the requested item.
Take photos only from safe, authorized access points. Use a qualified professional when roof or elevated access is needed.